How to Track Client Progress

Jun 26, 2014 | by AIF

A big part of being a Personal Trainer is tracking the progress of your clients to ensure their program is working well and their goals are being met. Here are some successful tracking methods that we suggest using. 


Structured progress reports are a simple and effective means of helping clients evaluate progress and focus on their goals. Create a 6-week report that covers the essentials of your client’s training routine and results; this could include accomplishments, insights and suggestions for the next 6 weeks.


If your client has weight-loss or muscle gain goals, you can easily and accurately track their progress with body measurements. Measure areas like the waist, hips, shoulders, and arms. You can also weigh them, although this isn’t the most reliable method. Comparing these figures to previous weeks will hopefully reveal a pattern of weight loss or muscle gain. If you wanted to go above and beyond, you can refer your clients to have a dexi-scan which tells you their body fat percentage, which is a great metric to be across if fat loss and body composition is a goal.


Sometimes a simple visual reminder can speak volumes. Depending on your client’s’ comfort level with this method, you can aim to take a head-to-toe photograph each week, month or every 6 weeks. With this method, your client will get a realistic perspective of their body to begin with, and a powerful pick-me-up when they start seeing real results. With their permission, you can also use these photos in your marketing to show that you get your clients results.


For clients who are big on detail and need to see everything written down in order to see where they’re going wrong, a workout log or food diary could help them stay on track. Ask them to log each workout and food item in a notebook, recording the names of each exercise, as well as sets, reps and weights. Not only does this kind of documentation act as a powerful motivator, but it is also valuable for you to see what they’re up to during their own time.


Making the effort to stay in touch with your clients in between sessions can have a lasting impact. This could be a quick call to check in and see how they’re progressing, or even an email to provide encouragement and give clients that extra energy boost. The most important thing is to make contact on a regular basis so that they stay on track and remember their long-term goal.

It is important that your clients reach their goals when they are training with you, not only for them but for you as a trainer also. If you have a client that is smashing their fitness and health goals under your supervision, they will be more inclined to continue training with you and also are more likely to refer more business our way! Remember your clients’ results are a reflection of your Personal Training skills so it is in your best interest to keep your clients on track!

Want some more tips on becoming the best PT possible? Whether you need help marketing yourself as a PT, understanding when your clients may be overtraining or standing out in the industry – we have so many fantastic resources on The Fitness Zone. 



At the Australian Institute of Fitness (AIF), we are no stranger to the competitive and evolving nature of the fitness industry. That’s why we remain the #1 fitness educator since 1979. We continuously raise the bar by providing the best education and resources through dynamic and hybrid training methods that mould to your lifestyle. We are strong believers in evidence over fads, so you can be assured your training with AIF will solidify your career for the long-term.

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